Petty Cash and Cash Drawer in iDempiere and ADempiere Open Source ERP

Hi Everyone,

The purpose of this post is to help you manage petty cash and cash drawers in iDempiere and ADempiere open source ERP.

My Recommendation

I recommend that you maintain petty cash or cash drawers as bank accounts. For each bank account, create a unique pair of Bank In Transit and Bank GL accounts. This way each bank account has its own bucket in your trial balance.

Use the payment window to accept and distribute cash from your petty cash fund or drawer. Use the Bank Statement functionality to periodically ‘close’ the cash drawer if needed.

Petty Cash in Action

Additional Resources

I hope this helps!!!!

What is the best way to Learn iDempiere and ADempiere?

I teach an on-line class that covers how to learn, configure and audit open source ERP. It uses iDempiere as the reference ERP.  Here are the course frequently asked questions. I have learned much over the last ten years, and I have much to share. I look forward to seeing you there!!

Why consider Open Source ERP

Open source ERP gives you every opportunity to prove or disprove its ability to support your company’s ERP needs on a timeline that satisfies your organizational needs. With open source ERP, you do not face the same financial constraints nor do you face the same conflicts of interest as with commercial ERP. Instead, you invest in the appropriate skills and knowledge for your people and processes. Best of all – if open source ERP cannot solve your company’s needs, you can safely justify spending the additional $2K to $5K per person per year for life of your commercial ERP to help drive your organization’s success.

ADempiere vs iDempiere vs Openbravo vs Compiere

The ADempiere, iDempiere, Openbravo and Compiere environments are amazingly similar. iDempiere came from ADempiere. ADempiere and Openbravo came from Compiere. Compiere came from Jorg Janke. Jorg came from Oracle. As a result, iDempiere and ADempiere have much in common with Oracle’s ERP in terms of the financial feature set.

This is both good and bad. Good because iDempiere and ADempiere are quite capable to help a company grow beyond $500M USD. Bad because they tend to be more complex in that they account for multiple languages, accounting schemas, currencies, calendars, costing types, costing methods, etc…. If you are a growing organization, and you need a system that will grow with you, and you have the right internal talent/resources, iDempiere or ADempiere will be a big asset for you.

The biggest difference between these products is that ADempiere and iDempiere are pure open source. ADempiere and iDempiere make all feature available for free. Compiere and Openbravo hold back features behind a commercial or paid license.

Here is an article that discusses the differences between iDempiere and ADempiere.

iDempiere and ADempiere vs OpenERP

iDempiere/ADempiere (iD/AD) and OpenERP approach ERP from two very different directions. OpenERP comes out of the box with very simple options. If you are coming from QuickBooks, and you need a simple ERP system help you manage your business, OpenERP will look and feel comfortable.

iD/AD comes out of the box with every feature installed and configured to run a $200M+ USD business. If your business is growing rapidly, and you are willing to invest the time to learn an enterprise accounting system, then iD/AD will give you confidence.

Which one is best for you depends on your internal talent, growth and business complexity. Here is a post to help you learn more.